favorite this post Commercial Real Estate Assistant/Office Manager (Grass Valley, California) hide this posting unhide

compensation: Hourly wage depending on experience
employment type: part-time

The position offers a candidate the opportunity to work in a fast paced, dynamic environment and to learn the commercial real estate business from seasoned market leaders in the region. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be well organized, detail oriented, capable of handling competing priorities; and, able to effectively communicate with both clients and executives. (See job description below)

Part-time initially (16-20 hours per week) with potential for full time. Wage depending on experience.

Must have reliable transportation, valid driver's license, and insurance.

Respond with a cover letter and resume. We will be scheduling interviews beginning in early January 2019.

Office Responsibilities:
• Answer phones, give basic listing information per CA BRE regulations, forward calls to appropriate parties
• Organize office operations and procedures
• Assist Managing Directors in ways that optimize their performance
• Coordinate with IT department on computer functionalities, and office equipment
• Serve as point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands.
• Manage relationships with vendors and service providers
• Manage office budget, ensure accurate and timely reporting
• Provide general support to vendors (e.g. sign installation, graphic art services, etc.)
• Interact with clients in a courteous and professional manner
• Manage a data base of contact information for sellers, buyers, and potential clients (for future marketing purposes.)
• Internal processes: New Listings, ATRs, documenting due diligence, etc., liaison with transaction coordinator for Sale transactions. Create new lease transactions in Coldwell Banker systems; and, upload all lease documents per internal procedures.

• Visit new listings, and take representative photos of the property
• Effectively manage database information on clients/potential clients and market information
• Draft narratives describing attributes of the property and the offering
• Post listings on CoStar/LoopNet and MLS and Craigslist
• Coordinate with Graphic Artist in creation of flyers, brochures, and O.M.
• Complete all items on "New Listing" checklist
• Manage electronic mailing lists (Clients and Brokers) and send email marketing
• Update Managing Directors on marketing campaigns and their efficacy

• Excellent time management skills and ability to multi-task and prioritize work.
• Knowledge of Microsoft Office, including Excel
• Knowledge of computer systems, software, internet marketing websites, and photo archiving.
• Proven office management, administrative or assistant experience
• Attention to detail and good problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Team player
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6789113998



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